Privacy Policy

How Hyundai Motor UK Ltd handles personal data

Hyundai Motor UK Limited (“Hyundai”) values the trust of its dealers and their employees and takes the privacy of your information very seriously. To ensure you are fully informed and to adhere to current legislation, this policy is designed to inform you about:

  • how we collect and process your information,
  • why we collect your information and
  • what rights you have.

We may vary this policy from time to time and the latest version will be that published on this website www.hyundai.co.uk Through the policy, the words 'we' and ‘us’ refers to Hyundai Motor UK Ltd, unless otherwise indicated. This policy is current as of 25th May 2018.

How we collect your information

In the course of your working relationship with Hyundai, we may have collected or will collect information about you. We refer to such information as “Personal Information”. For more specific information regarding what Personal Information about you we may collect, use, transfer and disclose, and the purposes for which it may be collected, used, transferred and disclosed, please read this policy.

Hyundai uses of Personal Information are those necessary to fulfil its business obligations with you, or where required by law, (including employment law obligations) or those purposes important to the legitimate performance of our business interests in cases where there is no unwarranted impact on employees. The Company will not use Personal Information for any other purpose incompatible with the purposes described in this policy, unless it is required or authorised by law, authorised by you, or is in your own vital interest.

Transfer and Joint Use of Personal Information

Due to the global nature of Hyundai’s operations, we may disclose Personal Information to employees within the Hyundai group to fulfil the purposes described in this policy. Access to Personal Information within the Hyundai Group as described above will be limited to those who have a need to know the information for the purposes described at the end of this policy, and may include your managers and their designees, HR, Training Academy, IT, Compliance, Legal, Finance and Accounting and Internal Audit.

All employees within Hyundai will generally have access to your business contact information such as name, position, telephone number, work address and email address.

From time to time, Hyundai may need to make Personal Information available to other unaffiliated third parties. For a list of the categories of unaffiliated third parties, please see the end of this policy. Third party service providers and professional advisors are expected to protect the confidentiality and security of Personal Information, and only use Personal Information for the provision of services to Hyundai and its affiliates, and in compliance with applicable law.

Hyundai has a legitimate interest in the company group wide transfer and processing of Personal Information for group company internal business purposes, including managing the centralisation of data processing activities, to design efficient and workable business processes, to allow cross-company teams to work together and to make business processes more efficient and cost effective.

Types Of Personal Information We May Collect, Use, Transfer and Disclose:

  • Personal Details: Name, date of birth, work contact details (email, phone numbers, company address),
  • Position: Description of current position and job title
  • Driving licence details for product launch and test drive events
  • Travel documents for corporate events
  • System and Application Access Data: Information required to access company systems and applications such as System ID, email account
  • Sensitive Information: We may also collect certain types of sensitive information only when permitted by local law, such as health/medical information. We collect this information for specific purposes e.g. information in order to accommodate a disability or illness.

Security

The Company will take appropriate measures to protect Personal Information that are consistent with applicable privacy and data security laws and regulations, including requiring service providers to use appropriate measures to protect the confidentiality and security of Personal Information.

Your Obligations

Please keep Personal Information up to date and inform us of any significant changes to Personal Information. You must inform your staff if providing Personal Information on their behalf about the content of this policy, and where necessary to obtain their consent for the use (including transfer and disclosure) of that Personal Information by Hyundai as set out in this policy. You must follow applicable law and Hyundai Motor UK Ltd’s policies, standards and procedures that are brought to your attention when handling any Personal Information to which you have access in the course of your relationship with Hyundai. In particular, you will not access or use any Personal Information for any purpose other than in connection with and to the extent necessary for your work with Hyundai. You must understand that these obligations continue to exist after termination of your relationship with Hyundai.

Your rights

Under current legislation, you have many rights in respect of how we hold and use your data. You have the

  • right to know why we collect your data
  • to ask for a copy of the information we hold on you
  • the right to correct any inaccuracies
  • the right to restrict how we process your data or to be forgotten
  • to ask us to stop processing your data
  • in addition, to know if we use any profiling or automated decision making with your data.

If you want to complain

You have the right to complain about the way we have used your data. If this is the case, please contact our Data Protection Officer using the address or email below.

How we collect information about your visits to our website

When you visit our web pages, we will download to your computer some data to be stored on your computer’s web browser called a 'cookie'. This helps us personalise your web experience and remember you when you return and want to continue with your most recent activity. Please view our cookies page https://www.hyundai.co.uk/cookies/cookie#myhyundai to see full details of what cookies we use on the site, what these are used for and for how to disable them. We may also collect information using Web Beacons, which serve a similar purpose.

Our cookies and Web Beacons provide us with non-personal statistical information about what you do on the website, for example: the duration of time a page was viewed, common paths taken through the site, data on screen settings and other general information. We may also collect information about what other websites you visit after ours. We use this data to improve the services on our site and to improve your experience of using our website.

Users aged 16 and under

If you are 16 or under you must have permission from a parent or guardian before you give us personal information. If we find that we have received information from you without the appropriate consent, we reserve the right to cancel all transactions and services and remove all personal data that you have supplied. You will be able to re-submit the information when you have the required permission.

Links to other websites

Our websites may contain links to other sites outside the group. Neither Hyundai Motor UK Ltd, nor its group companies, is responsible for the privacy and security of these sites. This privacy policy applies only to Hyundai and its group companies.

Details about Hyundai

Hyundai Motor UK Limited.
The registered address is
728 London Road
High Wycombe
HP11 1HE

The company number is 05446560, and the registration number with ICO is Z9106478.

Our Data Protection Officer can be contacted via dpo@hyundai.co.uk or at the address above.

Your rights

Processing purposes

Your data will be processed for the following purposes:

  • Fulfilment of your employment contract with your Hyundai dealership
  • Dealer training programmes
  • Commercial relationships with suppliers and other third parties
  • Updating our records
  • Providing dealers access to Hyundai global and local systems
  • Corporate events, competitions and prize draws
  • Visits to Hyundai offices
  • Legal and statutory obligations

Request access and/or correcting your data

You may gain access to the data we hold on you by making a Subject Access Request (SAR). If you believe any of the data we hold about you is incorrect or being misused, or want further information you may contact your Human Resources Representative. You can make a SAR or inform us about data issues by contacting our call centre on 0800 981 981, emailing dpo@hyundai.co.uk or writing to us at:
Data Protection Officer, Hyundai Motor UK Ltd, 728 London Road, High Wycombe, Buckinghamshire, HP11 1HE.

If applicable, you further may have the right to receive your personal data, which you have provided to Hyundai Motor UK Ltd, in a structured, commonly used and machine-readable format and you further have the right to transmit that data to another controller without hindrance from Hyundai Motor UK Ltd.

Restriction of processing

You are able to write to us and ask us to restrict the processing we perform with your data. Where we do not have a legal obligation to continue the processing, we will implement your request or, if we are legally obliged to continue, (such as honouring warranties or enabling product recalls) we will explain why we are unable to restrict the processing.

‘Right to be forgotten’

You have the right to ask us to remove your data from our central database. If you own a Hyundai car then we will need to retain your data under certain legal obligations in order to communicate with you (for example in the event of a safety recall). If you do not own a vehicle and there are no other valid reasons for retaining your data for processing, your personal data will be deleted within one month from the receipt of your request.

Legal Basis

Your data will be collected and processed under the following legal basis:

Business Operations: Facilitating training and accreditation programmes for dealerships, administering new product launch and other company events, business travel requirements for corporate events, competitions and prize draws, commercial relationships with suppliers and other third parties, providing day to day support

Health & Safety: Facilitating communication with you, ensuring business continuity, protecting the health and safety of your staff and others.

IT Operations: Operating, managing and providing access to the company’s group-wide and local IT and communications systems

Compliance: Complying with legal and other requirements, such as record-keeping, reporting obligations, conducting audits, compliance with training institutes and bodies, responding to legal process such complaints or claims, conducting investigations and complying with internal policies and procedures.

Recipients

The following types of people or unaffiliated third parties with whom we may share your personal information depending on their role within our business and the type of data being stored:

Hyundai Motor UK Employees

  • Professional Advisors: Accountants, auditors, lawyers, insurers and other professional advisors in all of the countries in which Hyundai Motor UK Ltd operates.
  • Service Providers: Companies that provide products and services to Hyundai Motor UK Ltd such as training companies, training institutes, IT systems and support suppliers, travel management companies, trade bodies and associations, and other service providers.
  • Public and Governmental Authorities: Entities that regulate or have jurisdiction over Hyundai Motor UK Ltd such as regulatory authorities, law enforcement, public bodies, and judicial bodies.
  • Corporate Transaction: A third party in connection with any proposed or actual reorganisation, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of Hyundai Motor UK Ltd business, assets or stock (including in connection with any bankruptcy or similar proceedings).

Transfers

We will store your information on secure systems within Hyundai offices in Europe, our Head Office in Korea and our authorised Data Processor suppliers.

Retention

We keep the data you give us for differing lengths of time depending on what data it is and the reason for its collection.

Hyundai will take reasonable steps to ensure that the Personal Information processed is reliable for its intended use, and is accurate and complete for carrying out the purposes described in this Notice. The Company will retain Personal Information for the period necessary to fulfil the purposes outlined in this policy unless a longer retention period is required or permitted by law.

Legitimate interest

We may process your personal data for our legitimate business interests. Examples of this include: data analytics, direct mail, phone calls, research and improving our services. When we process your data for our legitimate interests, we will always ensure it is necessary, targeted and proportionate to the purpose. We balance the benefits to you against those of our business to make sure we are compliant with data protection legislation and that we are not causing any harm or distress.